The Hub How to comply with AU’s new vaccination policy and procedure

How to comply with AU’s new vaccination policy and procedure

Starting Dec. 1, 2021, anyone entering an Athabasca University (AU) facility or engaging in university activities in person must show proof of vaccination, a negative COVID-19 test, or COVID-19 vaccination exemption. 

AU continues to take measures to protect our learners and team members as the COVID-19 pandemic evolves and as public health guidance changes. Nothing is more important than the safety of our community. 

Last month, following guidance from the Government of Alberta and actions by other Alberta post-secondary institutions and governments, we notified the AU community about new vaccination requirements related to in-person activities. 

Starting on Dec. 1, 2021, all team members, learners, contractors, vendors, tenants, and visitors must show proof of full vaccination, a negative COVID-19 test, or COVID-19 vaccination exemption to enter an AU facility or engage in any in-person university activity.

AU has finalized the COVID-19 vaccination policy and procedure related to this requirement. We have also introduced the AU Safe website and the AU Safe app (available through Google Play or Apple’s App Store) so that you can report your vaccination status, negative COVID-19 test result, or vaccination exemption. See instructions below.  

Proof of vaccination, COVID testing, exemptions

To be permitted to engage in a university activity in person by Dec. 1, 2021, you must be fully immunized with a COVID-19 vaccine approved by the World Health Organization. Full immunization occurs 14 days after the second dose of the COVID-19 vaccine.   

AU will also accept proof of a privately paid-for negative COVID-19 test result within 72 hours before entering university property or attending a university activity.   

The policy also allows for exemption or accommodation requests due to a medical reason or other protected ground under the Alberta Human Rights Act. 

How to provide proof of vaccination status, negative COVID testing result, or exemption

Download and sign in to the AU Safe app or use the AU Safe website

The AU Safe app will be available soon in the Apple and Google app stores.

Access the AU Safe website.

Entering your COVID-19 vaccination information

  1. Click on the “Vaccine Verification” area of the screen
  2. Click on “Get Started” 

You can now choose from one of the following options: 

Enhanced provincial vaccine certificate (QR code)

  1. This option is only available on the AU Safe app, coming soon! When completing your vaccine verification from the AU Safe app, you can scan your QR code using your smartphone camera. If you are completing the vaccine verification from your desktop computer, you will need to use the next option “You are fully vaccinated.” 

You are fully vaccinated

  1. Click “I am fully vaccinated” and enter your first name, last name, email address, phone number, and current location. 
  2. Click next. 
  3. From the drop-down box, choose the name and date of the vaccines you have received. 
  4. Click vaccine documentation to upload a photo of your vaccine verification on the AU Safe website. If using the AU Safe app, take a photo of your vaccination records, allow the app to access your photos, and then choose the saved photo of your vaccination records. 

Tip: The picture must show your name, date of vaccination, and type of vaccination. These will be verified with the information you previously entered. You can also upload a picture of your QR code but please note that your full name and QR code must be clearly readable. If it is not readable, AU may ask you for further documentation.  

You are partially vaccinated

  1. Click I am “partially vaccinated” and enter your first name, last name, email address, phone number, and current location.
  2. Click next. 
  3. From the drop-down box, choose the name and date of the vaccine you have received.
  4.  Click vaccine documentation to upload a picture of your partial vaccine verification on the AU Safe website. If using the AU Safe app, take a photo of your vaccination records, allow the app to access your photos, and then choose the saved photo of your vaccination records. 

I have an exemption

  1. Click “I have an exemption” and enter your first name, last name, email address, phone number, and current location. This will create a record that AU will use to process your exemption.
  2. You will be required to complete the Statement of Medical Exemption for COVID-19 Vaccination Form or Statement of Religious Beliefs or Statement of Human Rights Exemption Form and submit it to: exemptions@athabascau.ca. 

Vaccination exemptions

Medical Exemptions: A valid medical exemption requires completion of the Statement of Medical Exemption for COVID-19 Vaccination form. This form must be completed by a licensed physician or nurse practitioner and must include your name that matches AU records, the physician or nurse practitioner’s name, address, signature, and must provide medical reasoning for the exemption as well as a time period for which the exemption is valid.   

Religious Beliefs or Human Rights Exemptions: A valid Religious Belief or Human Rights exemption requires the completion of the Statement of Religious Beliefs or Statement Human Rights Exemption for COVID-19 Vaccination Form. You must be prepared to explain why your religion or Human Rights does not allow for vaccination. You must also be able to identify the name and address of the place of worship, the name of your faith-based leader, and the length of time you have been practicing this religion. The application must also include a letter from your religious leader explaining the connection between the religion you practice and your inability to be vaccinated certifying that they have read and agree with the declaration you have made. 

Additional information regarding Medical and Religious Beliefs Human Rights Exemptions can be found on the Alberta Human Rights Commission website.

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Published:
  • December 1, 2021